SWATI SATYAM RISING FOUNDATION Code of Conduct Policy
PURPOSE
SWATI SATYAM RISING FOUNDATION is committed to the highest possible standard of corporate governance and responsibility. Our policy is not merely to comply with the letter of laws or regulations, but rather to instil and maintain a true culture of compliance wherever we do business. In consequence, SWATI SATYAM RISING FOUNDATION expects that all Suppliers will embrace the letter and spirit of its commitment to integrity.
This Supplier code of conduct incorporates the same standards of ethical conduct and integrity as the SWATI SATYAM RISING FOUNDATION internal Code of Business Conduct. Supplies are requested to adhere to this code and to remain mindful that their activities may have an influence on SSRF’s reputation and relationship of trust with customers, employees and shareholders. We expect that theutmost of care is taken to protect these assets.
Application
Suppliers shall ensure that all their representatives (including employees, agents, suppliers and
subcontractors and collectively referred to as “the Supplier”) conduct business with and/or on behalf of SWATI SATYAM RISING FOUNDATION in accordance with this Supplier Code of Conduct.
Compliance with the Law and Regulations
The Supplier has an unqualified responsibility to comply with all applicable laws and regulations. The specific areas of compliance highlighted for attention in this document shall not be considered fully definitive.
Anti-Bribery – Kickbacks, Bribes and Payoffs
Suppliers must comply with anti-bribery legislation and avoid all forms of corruption. Suppliers must not offer or accept anything ofvalue to secure an improper advantage or benefit.
The Supplier shall not offer or accept, either directly or indirectly, kickbacks, bribes or payoffs in cash or any other form. It does not matter that a prohibited payment may be demanded by a public official, the prohibited payment still may not be made.
Any incident of such a claim being made on a Supplier with regard to the business they are doing, or hoping to do, with SSRF must be reported.
Facilitation payments, paid speed up the performance of a function or activity to which the payer is legally entitled (e.g., releasing goods held in customs, issuing permits), are prohibited unless permitted under the local legislation of the country in which they aremade and received.
We do not authorize any person to make facilitation payments on our behalf and we seek to ensure that our agents and otherintermediaries do not make facilitation payments on our behalf. If you have doubts about a payment and suspect that it might be considered a facilitation payment, only make the payment if the official or third party can provide a formal receipt or written confirmation of its legality. If you are in any doubt whether a payment can, be made, consult the Compliance Committee below.
Record Accuracy and Retention
The Supplier shall ensure that business records pertaining to SWATI SATYAM RISING FOUNDATION are retained for the period required by law, and that they accurately and fairly reflect all business transactions. Disposal shall be performed with adequate attention to the confidentiality of the information concerned.
Data Protection
The Supplier shall ensure compliance with laws and directives providing for the protection, transfer, access and storage of personal information.
Confidential Information
A standard Non-Disclosure Agreement must be signed between SWATI SATYAM RISING FOUNDATION and the Supplier or prospective Supplier prior to discussing any confidential information. The Supplier shall not utilize or disclose SSRF confidential information and vice versa. This includes, but is not limited to, customer information, supplier information, knowledge of business plans or projections, sales or marketing programmes, customers list, significant legal or regulatory action or strategy, new products or prices changes, changes in senior management, divestitures or mergers and acquisitions.
Government, Media and Donor Relations
The Supplier shall not instigate any form of publicity or make any statement or submission to Donors, the media or government referring to SWATI SATYAM RISING FOUNDATION without first obtaining prior written permission from SWATI SATYAM RISING FOUNDATION (except where required by government of under the law). The Supplier may submit any such request to its primary contact at SSRF to be directed for appropriate authorization.
Fair Competition
SWATI SATYAM RISING FOUNDATION believes in vigorous yet fair competition and supports the development of appropriate competition laws. The Supplier shall not engage in collaboration or other activity that reduces competition.
Insider Trading
The Supplier shall ensure that any unpublished, inside information it is party to regarding SWATI SATYAM RISING FOUNDATION is not sued to either engage in or support insider trading (which is the use of material non-public information to attempt to profit through dealing in securities).
Gifts and Hospitality
The Supplier shall not offer gifts in the form of cash, cash equivalent gifts, cheques, or other negotiable funds, nor shall it offer to any individual gifts or gratuities with a value of more than INR1500 (or equivalent) per calendar year. SSRF permits employees to accept gifts of modest value or reasonable business-related hospitality (e.g., dining or attending sports or social events) in accordance with internal guidelines, however the acceptance of gifts or hospitality must never be understood to imply that a benefit will be awardedto the Supplier.
If a gift is considered to breach internal guidelines and it is considered inappropriate to return it e.g., for cultural r, it will be used for charitable purposes as part of the SWATI SATYAM RISING FOUNDATION Activity
Security, Health and Safety
Elements of SWATI SATYAM RISING FOUNDATION are certified and SWATI SATYAM RISING FOUNDATION expects the Supplier to operate in line with this standard. In general, the Supplier shall ensure that it adheres to SSRF’s policy and procedures on security, health and safety whilst in attendance at SWATI SATYAM RISING FOUNDATION/ SWATI SATYAM RISING FOUNDATION customers sites, and in accessing SWATI SATYAM RISING FOUNDATION systems or information.
Promoting sustainable Development
SWATI SATYAM RISING FOUNDATION recognizes the important role that business, particularly the information communication and technology sector, has to play in driving growth in the global marketplace. SWATI SATYAM RISING FOUNDATION believes that business must accept the responsibility to ensure that growth is achieved in a sustainable manner, promoting socio economic development to try to tackle poverty whilst protecting and enhancing quality of life and avoiding detrimental impacts on any part of the global population orenvironment.
SWATI SATYAM RISING FOUNDATION looks to supply chain as a key area through which to secure sustainability and requires the supplier to take these issues seriously by abiding by relevant international, National standards or commitments and being able to prove itssustainability credentials if asked.
Employment Practices
The supplier shall respect the UN Universal Declaration of Human Rights and ILO Conventions and comply with national human rights and employment legislation. As a minimum, the Supplier shall uphold the following standards in its own organization and work to do so within the supply chain:
Environmental Practice
SWATI SATYAM RISING FOUNDATION prefers to work with Supplies who have a clear environmental policy and targets, and who can demonstrate a commitment to environmental protection going well beyond the minimum standards set by environmental legislation and EUdirectives.
The Supplier shall act responsibly towards the environment and provide data on the environment footprint of their production processes and their products and services upon request. The Supplier is encouraged to adopt the principle of continuous improvement in regards to the environment sustainability of its products.
SSRF is keen to learn about relevant developments from the Supplier and to share experience in this area.
Reporting Breaches of the Code
The Supplier is expected to self- monitor its compliance with this Code. In the first instance, known or potential breaches should be reported to the Supplier’s SSRF procurement contract.
If the Supplier believes that is inappropriate to raise a concern to Procurement, it may report it directly to the SSRF CorporateCompliance Committee, which assesses matters of legal and regulatory compliance and proper business conduct. The ComplianceCommittee can be contacted:
Facebook: https://www.facebook.com/swatisatyam.risingoundation
Instagram: https://www.instagram.com/trustssrf
Twitter: https://twitter.com/SSRFTRUST